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Hi, this is Franco from WizDefy, and welcome to Excel Quick Tips! In this tutorial, we’ll explore how to create custom error and input messages in Excel. These messages ensure that when you’re collaborating with teammates, they know exactly what kind of data to input and how to fill it out properly. This can save time, reduce confusion, and improve the accuracy of your shared Excel files.
The Problem with Generic Error Messages
Take a look at this scenario: we have data validation set to disallow duplicates in a column. When a user enters a duplicate value, Excel displays a generic message:
“This value doesn’t match the data validation restrictions defined for the cell.”
This message doesn’t provide enough information, especially if the user wasn’t the one who created the file. They might not know what they did wrong or what’s required, leading to unnecessary back-and-forth communication.
Why Use Custom Error and Input Messages?
By setting up custom input and error messages, you can:
- Guide users on how to fill out data correctly before they make a mistake.
- Provide specific error messages when they violate data validation rules.
- Reduce confusion and improve collaboration on shared files.
Let’s see how to implement these features.
Adding an Input Message
An input message gives instructions to users before they enter data. Here’s how to set it up:
- Go to the Data Validation settings for the cell or range.
- Navigate to the Input Message tab.
- Enter a title (e.g., Transaction ID) and a message (e.g., Please make sure there are no duplicate transaction IDs).
Result
When a user selects the cell, the input message will appear. This helps them understand what’s required before entering any data.
Creating a Custom Error Alert
If a user ignores the input message and still makes an error, a custom error alert can provide clear feedback. Here’s how to set it up:
- Go back to the Data Validation settings.
- Navigate to the Error Alert tab.
- Enter a title (e.g., Duplicate Detected) and a detailed message (e.g., Please make sure no duplicate transaction IDs are entered).
Result
When a user tries to enter a duplicate, the custom error message will pop up, explaining what went wrong and how to fix it.
Why Custom Messages Matter
Custom input and error messages are particularly useful when:
- Multiple people are working on the same Excel file.
- Users need guidance on specific data entry requirements.
- You want to minimize errors and prevent unnecessary questions about the file.
With input messages, users are informed before making a mistake. If they still make an error, the custom error message provides immediate feedback.
Conclusion
Custom input and error messages in Excel make your files more user-friendly and collaborative. They provide clear instructions and reduce confusion, ensuring that everyone stays on the same page.
I hope this tutorial has been helpful! This is Franco from WisDify, and thank you for watching Excel Quick Tips. Be sure to check out our other videos and guides to improve your Excel skills!
